| Grower Accounting
Grower Settlements are a comprehensive integrated
modification to Visual Produce that allows for users to
receive, track and sell product directly from growers and
create settlement sheets detailing all sales, charges and
adjustments to the product. Settlement reports can span
multiple accounting periods and offers the user the ability
to finalize and unfinalize orders posted to reports, thus
giving much flexibility to the manager in charge of settling
the accounts. Mistakes can be corrected and reports
reprinted very easily.
Features of Grower Accounting
- Orders for both grower product and
inventory product are entered on the same screen.
- When grower product is selected,
attributes such as delivered price, grower price and
related expenses like freight, brokerage, rebates,
storage & misc are presented on the screen for the user
to fill in.
- Normally lot numbers are also
identified on the order, tagging specific product/lot
number combinations to be printed on both the pick
ticket and invoice if necessary.
- When the sales order is shipped,
appropriate data is transferred to grower settlements.
From there costs can be added to grower reports and fine
tuned for presentation to the grower.
- Trouble tickets for product
deliveries are also addressed, giving management the
ability to correct invoices and grower settlements for
defective product and delivery problems.
- Order Analysis board displays all
orders on a grid & tracks attributes such as truck check
in time, time order loaded, order date, customer, load
#, load sheet printed, invoice printed, BOL printed,
etc. The board automatically refreshes every 10
minutes. Users can check in/check out trucks directly
from the board by clicking on the order or load being
updated.
- Additional costs incurred on
behalf of the grower can be either identified and
transferred from AP or Purchase Orders. The expenses
are added by identifying each expense and/ or grower lot
number as the PO or AP invoice is created. They can
also be manually entered in the grower settlements
section.
- Printed documents include Bill of
Lading’s, passings, inspection requests, Canadian
Confirmation of sale, invoices, load reports and Phyto
certificates.
- Grower settlements include all
sales, expenses and adjustments that have impacted the
grower product. These reports can be customized
depending on the requirements of the grower and/or
manager.
- Commissions can be automatically
deducted from product sold on the grower settlement
report. In addition grower settlements are manually
marked as settled when the manager identifies report as
final.
- Summary grower reports can be
customized according to user requirements.
Standard Reports
Each report may be customized from a
matrix of user-selected options, displayed, printed or
exported to a spreadsheet. Some of the
reports included are:
|
